PASSPORT APPLICATION

Taken from the DFA

GUIDELINES ON PASSPORT APPLICATION

 

Download Passport Application Form

The following are supporting forms in acquiring consular-related documents:

• FA Form No. 40 (Embassy)

• FA Form No. 40 (Consulate)

• Requirements for Late Registration of Report of Birth

• Requirements for Reconstruction of Report of Birth

• Requirements for Late Registration of Report of Marriage

• Requirements for Reconstruction of Report of Marriage

• Requirements for the Late Registration of Report of Death

PASSPORT REQUIREMENTS FOR FIRST TIME APPLICANTS

1. Birth Certificate (BC) in Security Paper (SECPA) issued by the National Statistics Office (NSO) or Certified True Copy (CTC) and photocopy of BC issued by the Local Civil Registrar duly authenticated by NSO and document indicating fullname, date and place of birth and citizenship (e.g. valid employment’s ID, voter’s affidavit, NBI clearance and driver’s license).

• IN CASE OF NO BIRTH RECORD:

If born after 1950:

• In case of birth certificates with delayed registration, submit authenticated BC and supporting documents indicating date, place of birth and citizenship.

If born on or before 1950:

1. Certificate of Non-availability of Birth Record from the NSO.
2. Joint Birth Affidavit signed and executed by two (2) disinterested persons.
3. Baptismal Certificate or Certified True Copy of Voter’s Affidavit from COMELEC or any public document indicating date and place of birth and citizenship.

1. Three (3) copies 4.5 cm x 3.5 cm new photo (colored with plain white background). Photo should show applicant in decent attire with collar.

1. Personal appearance except when the applicant is:

• 8 years old and below;
• 65 years old and above; or
• mentally or physically incapacitated
1. ADDITIONAL REQUIREMENTS

A.  For married women who chose to adopt surname of husband

• Marriage Contract (MC) in Security Paper issued by the National Statistics Office (NSO) or CTC  issued by the Local Civil Registrar duly authenticated by NSO.
• For married women opting to  use maiden name, submit MC & affidavit indicating that she has not use her Married name.

B.  For women who obtained an annulment or were divorced by foreign husband

• Authenticated copy and photocopy of the first page and the dispositive portion of the judgment granting divorce or annulment.
• Certified true copy and photocopy of the first page and the dispositive portion of the judgment granting divorce or annulment, authenticated by the Philippine Embassy/Consulate when the divorce was obtained.
• Annotated Marriage Contract (MC) in Security Paper (SECPA)

C.  For fiancees and spouses of foreign nationals 

• Original and photocopy of Commission on Filipinos Overseas (CFO) Guidance and Counseling Certificate of Attendance.

D.  For minors (below 18 years old)

• Personal appearance of either parent.
• if minor is not travelling with either parent, submit an original and photocopy of DSWD Clearance and Affidavit of Support and Consent indicating the name of the travelling companion and relationship to the minor.
• If both parents are abroad, such an affidavit must be authenticated by the nearest  Philippine Embassy or Consulate General.
• If both parents are abroad, person applying in behalf of the minor must submit Special Power of Attorney authenticated by the nearest Philippine Embassy or Consulate General.
• Passport and photocopy of the passport of person travelling with the minor.

(If minor is 8 years old and below and travelling unaccompanied by mother, mother’s consent is required)

E.  For adopted children

• Authenticated copy and photocopy of the dispositive portion of the Court Order on adoption.
• Authenticated copy of original and amended Birth Certificate.
• DSWD Travel Clearance

F.  For illegitimate children born after August 13, 1988:

• Personal appearance and written consent of mother 
• DSWD Clearance if minor is  travelling with Father/other persons.

G.  For Legitimated Children due to subsequent marriage of parents

• Authenticate BC with annotation of the amended surname of the child and MC of parents.

H.  For Muslim applicants

• For those whose births were registered, follow requirements for new applicants.
• For those whose births were not registered.
  • Certified True Copy of Late Registered Birth Certificate from the National Statistics Office.
  • Original and photocopy of Voter’s Affidavit or NBI Clearance or other supporting documents indicating date and place of birth and citizenship.
  • Certificate from the Office on Muslim Affairs for Muslim convert
  • Fro Muslim converts, submit annotated BC in Security Paper (SECPA)
  • Court Order to change name.
  • Shari’ah Court Order.

Additional supporting documents may be required when necessary.

REQUIREMENTS FOR RENEWAL OF PASSPORT

A.  Personal appearance of the applicant shall not be required and the application may be filed by:

1.)  Any agency duly accredited with the Department
2.)  Member of immediate family of the applicant authorized in writing by the latter ( applicant’s spouse, brother/sister, parent/children, legal guardian/guardian having custody of the child.

B. Three (3) copies 4.5 cm x 3.5 cm new photos (colored with plain white background).  Photo should show applicants in decent attire with collar.

C.   In passport being renewed is brown or issued prior to 01 May 1995,

1.)  Old passport and photocopy of passport pages 1,2,3 (amendment).  The pages showing latest Bureau of Immigration departure and arrival stamps.  (Shall not be required if applicant is applying in person.)

2.)  Supporting documents with complete middle name 

D.  In case passport being renewed is green or issued after 01 May 1995:

1.)  Present old passport and photocopy of passport pages 1,2,3 (amendment) inside and back cover.  The pages showing latest Bureau of Immigration departure and arrival stamps.  (Shall not be required if applicant is applying in person.)

E.  For married women who chose to adopt surname of husband in her new passport,  Marriage Contract in Security Paper issued by the National Statistics Office or Certified True Copy and photocopy of MC issued by NSO.

F.  For minors (below 18 years old)

• Personal appearance of either parent.
• if minor is not travelling with either parent, submit an original and photocopy of DSWD Clearance an
  d Affidavit of Support and Consent.
• If both parents are abroad, such an affidavit must be authenticated by the nearest  Philippine Embassy or Consulate General.
• If both parents are abroad, person applying in behalf of the minor must su
  bmit Special Power of Attorney authenticated by the nearest Philippine Embassy or Consulate General.
• Passport and photocopy of the passport of person travelling with the minor.

REQUIREMENTS FOR REPLACEMENT OF LOST PASSPORT 

• If already expired, submit notarized Affidavit of Loss. No penalty fee of P200.00
• If still valid, submit Police Report and notarized Affidavit of Loss.  There will be a 15-day clearing period prior to the processing of application for a new passport.
• Personal Appearance.
• Birth Certificate (BC) in security paper and supporting documents
• Three (3) copies 4.5 cm x 3.5 cm new photos (colored with plain white background). Photos should show applicant in decent attire with collar.

PASSPORT FEES

For Regular Passport:
(6 working days)  
32 pages P500 ($50 abroad)  
64 pages P600 ($60 abroad)

Overtime Processing 
P250 in addition to regular fee  (2 working days

For amendment of Passport:
P100 ($20 abroad) 

Replacement of Lost Passport, whether valid or expired:
32 pages P700 ($90 abroad)  
64 pages P800 ($140 abroad) 

TO SUBMIT SUPPORTING DOCUMENTS

Supporting documents are the following:

A..  Old SSS E-1 Form
B.   Baptismal  Certificate
C.   Income Tax Return (ITR)
D.   School Form 137 or Transcript of Record
E.   GSIS policy
F.   Government Service Record
G.   Seaman’s Book
H.   Marriage Contract
I.     PRC ID

REMINDERS

1. Applicant should file his application where he is physically present.
2. Declare lost, valid, or expired passport to avoid delay in the issuance of a new one.
3. Passport unclaimed after one (1) year will be cancelled per Memorandum Circular 33-88.
4. Check all data in the passport upon release.  Passports found to have scripting errors will be replaced gratis if presented for correction 6 months from date of release.